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Call for Poster Abstracts

In an effort to make research findings more accessible to patients and caregivers who have an interest and participate in research projects and initiatives, HFA is inviting you to disseminate your research findings to patients and/or their caregivers in an atmosphere that is comfortable and encourages one on one opportunities for questions and dialogue. The Research Poster Session will take place during our annual Symposium in Baltimore, Maryland, April 23-26, 2020.

Our community is ready and invested to know about research findings and learn from you. This is your opportunity to present and engage directly with patients from all over the country.

HFA invites you to submit your previously presented poster(s) for HFA鈥檚 upcoming annual Symposium鈥檚 Research Poster Presentation and Exhibit in Baltimore from April 23-26, 2020.

Objective: A patient-centered research poster session in which bleeding disorders community members get to learn about research in layman鈥檚 terms. Patients will have the opportunity to ask questions to gain a better understanding about the research and what has been done on behalf of the bleeding disorders community.

Deadline:聽Poster Abstracts must be received by Jan. 10, 2020.

Notification of Selected Abstracts:聽March 16, 2020.

General Requirement:

  • All abstracts must be submitted by Jan. 10, 2020
  • Submitted abstracts must be in PDF format.

SUBMISSION FOR ABSTRACTS-NOW OPEN!

Theme-Connecting the Dots: Navigating Research to the Community

  • All abstracts discussions and findings must relate directly to patients and caregivers within the bleeding disorders community.

Submit Here!

Poster Criteria:

  • Cannot be product specific
  • Previously presented poster in the last 3 years
  • Can be a poster previously presented at an HFA Symposium
  • Must relate to patient鈥檚 quality of life, quality of care, burden of illness, etc. (Can be further defined broadly or narrowed)
  • Abstract of 450-500 words
  • Please visit here for inspiration on how to create a better research poster in less time.

Poster Award:

  • For our research poster presentation and exhibit, a People鈥檚 Choice Award will be presented to the poster with the greatest number of ballots cast by Symposium attendees. The award for the People鈥檚 Choice Award will be presented at the Final Night Event on April 26, 2019.

Basic Evaluation Criteria:

All聽submitted聽abstracts聽will be聽evaluated according to聽the聽following basic criteria:

  1. The abstract should have a clear message of original work and include only one or two major points. If there are more, and additional abstract should be written.
  2. The abstract should not be based on anticipated data. Abstracts stating that 鈥渞esults will be presented鈥 or some variation thereof will be rejected.
  3. The abstract should not be an advertisement for a particular service. Abstracts that are聽clearly聽promoting or聽marketing a product or聽service will be rejected.
  4. Definition of all abbreviations before the abbreviation is used.

Additional Information for Submitted Abstracts:

EVALUATION CRITERIA FOR ORIGINAL RESEARCH ABSTRACT: Original research abstracts are evaluated for quality of the study, novelty, generalizability or insightfulness or results, and relevance to the field. Quantitative studies are assessed for their success in testing a hypothesis or describing findings from an exploratory or pilot study. Qualitative studies are assessed for their success in describing a previously unexplored topic or increasing insight into a well-researched area. Research quality is assessed according to how well study aims and design match the research quality within the context of the methodological approach, i.e., qualitative, quantitative or mixed-methods. Authors should consider the following elements when writing their original research abstract, as they reflect the evaluation criteria used by the Abstract Workgroup:

  1. Clear statement聽of the research聽question
  2. Justification of the need for the research (identification of a knowledge gap or what is novel and/or important about the study) for the research (identification of a knowledge gap or what is novel and/or important about the study)
  3. Selection of appropriate target population to聽answer research question
  4. Clear discussion of methods, which may include statistical analysis appropriate for answering the research question (quantitative research) or how questions were derived and description of coding and thematic analysis process (qualitative research)
  5. Clear presentation聽of聽results
  6. Discussion accurately reflects the results and their implications, consistent with the scope of the findings and addresses the research question
  7. While the above elements should be addressed in an original research abstract, there is no required format or organization for abstracts however, authors should keep in mind the audience will be primarily patients. Authors may choose (but are not required) to structure abstracts using the following headings:聽 Introduction, Hypothesis (for quantitative research) or Purpose (for qualitative research), Methods, Results and Conclusions.

Poster Guidelines

Poster Specs and Appearance

  • All posters must be able to fit in an area of 4 feet x 4 feet (48 inches x 48 inches).
  • Make sure your poster can be easily mounted on the poster board using push pins.
  • The poster should be self-explanatory to allow viewing even when you are not present.
  • It may be a good idea to bring about 50 copies (black and white is fine) of a letter-paper size version of your poster that you can pin to your poster board so that people can take a copy of your poster away with them.
    • Bring extra paper for you to use to help you explain your poster to viewers.
  • Bring business cards for people who might be interested in contacting you about your poster. Consider putting a sign-up sheet on your poster board for those who want more information.
  • The organization, printing, and cost of shipping all materials to the conference will be the sole responsibility of the presenter.

Poster Set-Up and Tear-Down

  • Poster Drop-Off: Thursday, April 23rd, 2020 from 12pm-3pm. Presenters will be responsible for setting up their posters during this time.
  • Poster Take-Down: Posters need to be taken down Saturday, April 25th from 1:30pm-4:00pm or they will be discarded. HFA is not responsible for any posters not retrieved by the deadline.

Conflict of Interest

I understand that I must indicate that either (a) I have NO financial interest in any commercial entity whose products or services are described, reviewed, evaluated or compared in the Presentation; or (b) I have a financial interest in a commercial entity whose products or services are described, reviewed, evaluated or compared in the Presentation. I must disclose any financial interest I may have in any commercial entity whose products or services are described, reviewed, evaluated or compared in the Presentation. For example, I must disclose if I (i) have an ownership interest in such a commercial entity; (ii) have a financial interest in any product or service discussed in the Presentation; (iii) am employed (whether full or part-time) by such a commercial entity; (iv) own all or part of any patent licensed to such a commercial entity; (v) have an ongoing relationship (e.g., as a consultant, agent, representative, speaker, etc.) with such a commercial entity; or (vi) have received financial compensation for my Presentation.

FAQ:

1. If an author on the abstract has since changed affiliations, do I include the author鈥檚 current affiliation or affiliation at the time the abstract was written?

  • Please use the author affiliation that was relevant when the abstract was written/submitted

2. Can more than one person present this Poster Presentation?

  • Due to space, logistics and the limited time available, we ask that only one author presents each abstract.

3. If I cannot attend the Annual Conference, can someone present on my behalf?

  • If you are unable to attend the conference, ONLY another author on the abstract may present in your place. To withdraw your abstract, please email research@hemophiliafed.org聽by April 22nd, 2020.

4. Can I change my assigned presentation slot?

  • We do not have the flexibility to make any changes to the Poster scheduling. No changes are permitted to the assigned schedule. Changing the presentation date/time for one author can easily have a ripple effect as we would have to move another author from his/her scheduled slot to fit in any requested changes.聽 If another author on your abstract is available, we do allow other authors listed on the abstract to present on behalf of the primary author when he/she is not available.

5. Can I edit my abstract after the submission deadline?

  • If accepted, your abstract will be printed as it was received during the Call for Abstracts. No changes are permitted.

6. Can I defer my abstract to next year?

  • We are unable to allow authors to defer their presentations to the following year. We encourage authors to submit an abstract on a different aspect of the abstract topic in any following years.

Additional Questions?

For any additional questions, please feel free to reach out to the HFA Research Team at聽research@hemophiliafed.org聽聽or (202) 675-6984.

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