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Call for Poster Abstracts

Have you ever wanted your research work presented to patients and caregivers directly? Now’s your time to make a direct connection to patients and caregivers on your research. Here’s your opportunity! HFA is starting a new initiative to bring your research directly to the 2019 Symposium.

In order to make research findings and presentation more accessible to patients and caregivers who participate in research projects and initiatives, HFA is inviting you to have the opportunity to present your findings to those who matter most, patients and their caregivers.

HFA invites you to submit your previously presented poster(s) for HFA’s upcoming annual Symposium’s Research Poster Presentation and Exhibit in San Diego from April 4-6, 2019.

Deadline: Poster Abstracts must be received by Dec. 31, 2018.

Notification of Selected Abstracts: March 8, 2019.

General Requirement:

Submit Your 2019 Research Poster Abstract
Theme: Bringing Research To the Community

  • All abstracts discussions and findings must relate directly to patients and caregivers within the bleeding disorders community.

Poster Eligibility:

  • Abstracts clearly promoting a product or service will NOT be accepted. All posters must be noncommercial and without brand names or logos.
  • Appropriate submissions will be original research.
    • Original Research abstracts are original work utilizing either a quantitative  or  qualitative.    These are systematic investigations whose results expand  the  knowledge  base  relevant  to  the   bleeding disorders community
    • Case reports can be considered original research.
  • Abstracts are accepted for first time and previously presented research.
  • Abstract of 5,000 words maximum

Poster Award:

  • For our inaugural research poster presentation and exhibit, a People’s Choice Award will be presented to the poster with the most number of ballots casted by Symposium attendees. The award for the People’s Choice Award will be presented at the Final Night Events on April 6th, 2019.

Basic Evaluation Criteria:

All  submitted  abstracts  will  be  evaluated according  to  the  following  basic  criteria:

  1. The abstract should have a  clear  message  of  original  work  and  include  only  one  or  two  major  points.  If there are more, an additional abstract  should  be  written.
  2. The abstract should not  be  based  on  anticipated  data.  Abstracts stating  that  “results  will  be  presented”  or  some  variation  thereof  will  be  rejected.
  3. The abstract should not  be  an  advertisement  for  a  particular  product  or  service.  Abstracts that are  clearly  promoting  or  marketing  a  product  or  service  will  be  rejected.
  4. Definition of all abbreviations before the abbreviation is used.

Additional Information for Submitted Abstracts:

EVALUATION CRITERIA  FOR  ORIGINAL  RESEARCH  ABSTRACT: Original  research  abstracts  are  evaluated  for  quality  of  the  study,  novelty,  generalizability  or  insightfulness  of  results,  and  relevance  to  the  field.  Quantitative studies are  assessed  for  their  success  in  testing  a  hypothesis  or  describing  findings  from  an  exploratory  or  pilot  study.  Qualitative studies  are  assessed  for  their  success  in  describing  a  previously  unexplored  topic or  increasing  insight  into  a  well-researched  area.  Research quality  is  assessed  according  to  how  well  study  aims  and  design  match  the  research  question,  within  the  context  of  the  methodological  approach,  i.e.,  qualitative,  quantitative  or  mixed-methods.  Authors should  consider  the  following  elements  when  writing  their  original  research  abstract,  as  they  reflect  the  evaluation  criteria  used  by  the  Abstract  Workgroup:

  1. Clear statement  of  the  research  question
  2. Justification of the need for  the  research  (identification  of  a  knowledge  gap  or  what  is novel  and/or  important  about  the  study)
  3. Selection of appropriate target  population  to  answer  research  question
  4. Clear discussion of methods,  which  may  include  statistical  analysis  appropriate  for  answering  the  research  question  (quantitative  research)  or  how  questions  were  derived  and  description  of  coding  and  thematic  analysis  process  (qualitative  research)
  5. Clear presentation  of  results
  6. Discussion accurately  reflects  the  results  and  their  implications,  consistent  with  the  scope  of  the  findings  and  addresses  the  research  question
  7. While the  above  elements  should  be  addressed  in  an  original  research  abstract,  there  is  no  required  format  or  organization  for  abstracts.  Authors may  choose  (but  are  not  required)  to  structure  abstracts  using  the  following  headings:  Introduction,  Hypothesis  (for  quantitative  research)  or  Purpose  (for  qualitative  research),  Methods,  Results  and  Conclusions.

Poster Guidelines

Poster Specs and Appearance

  • All posters must be able to fit in an area of 4 feet x 4 feet (48 inches x 48 inches).
  • Make sure your poster can be easily mounted on the poster board using push pins.
  • The poster should be self-explanatory to allow viewing even when you are not present, in particular patients and families.
  • It may be a good idea to bring about 50 copies (black and white is fine) of a letter-paper size version of your poster that you can pin to your poster board so that people can take a copy of your poster away with them.
    • Bring extra paper for you to use to help you explain your poster to viewers.
  • Bring business cards for people who might be interested in contacting you about your poster. Consider putting a sign-up sheet on your poster board for those who want more information.
  • The organization, printing, and cost of shipping all materials to the conference will be the sole responsibility of the presenter.

Poster Set-Up and Tear-Down

  • Poster set-up: Begins 8:00 am on Thursday, April 4th, 2019.
  • Please make every effort to leave your poster displayed for the length of the conference.
  • Posters can begin to be taken down on Saturday, April 6th at 2 pm. All posters must be taken down by 4pm. HFA is not responsible for any posters that are not taken down by the deadline.

Conflict of Interest

I understand that I must indicate that either (a) I have NO financial interest in any commercial entity whose products or services are described, reviewed, evaluated or compared in the Presentation; or (b) I have a financial interest in a commercial entity whose products or services are described, reviewed, evaluated or compared in the Presentation. I must disclose any financial interest I may have in any commercial entity whose products or services are described, reviewed, evaluated or compared in the Presentation. For example, I must disclose if I (i) have an ownership interest in such a commercial entity; (ii) have a financial interest in any product or service discussed in the Presentation; (iii) am employed (whether full or part-time) by such a commercial entity; (iv) own all or part of any patent licensed to such a commercial entity; (v) have an ongoing relationship (e.g., as a consultant, agent, representative, speaker, etc.) with such a commercial entity; or (vi) have received financial compensation for my Presentation.

FAQ:

  1. If an author on the abstract has since changed affiliations, do I include the author’s current affiliation or affiliation at the time the abstract was written?
  • Please use the author affiliation that was relevant when the abstract was written/submitted.
  1. Can more than one person present this Poster Presentation?
  • Due to space, logistics and the limited time available, we ask that only one author present each abstract.
  1. If I cannot attend the Annual Conference, can someone present on my behalf?
  • If you are unable to attend the conference, ONLY another author on the abstract may present in your place. To withdraw your abstract, please email research@hemophiliafed.org by
  1. Can I change my assigned presentation slot?
  • We do not have the flexibility to make any changes to the Poster scheduling. No changes are permitted to the assigned schedule. Changing the presentation date/time for one author can easily have a ripple effect as we would have to move another author from his/her scheduled slot to fit in any requested changes.  If another author on your abstract is available, we do allow other authors listed on the abstract to present on behalf of the primary author when he/she is not available.
  1. Can I edit my abstract after the submission deadline?
  • If accepted, your abstract will be printed as it was received during the Call for Abstracts. No changes are permitted.
  1. Can I defer my abstract to next year?
  • We are unable to allow authors to defer their presentations to the following year. We encourage authors to submit an abstract on a different aspect of the abstract topic in any following years.

Additional Questions?

For any additional questions, please feel free to reach out to the HFA Research Team at research@hemophiliafed.org  or (202) 675-6984.


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